Spring Quarter 2020

 

Resources for Staff

With the Illinois governor’s “stay at home order” now in effect through April 7 to help prevent the spread of coronavirus, staff members should continue to work remotely if possible. Employees who are in essential functions and cannot work remotely should be in contact with their managers to discuss specific circumstances as a result of the stay-at-home order.

 Remote Working

  • Staff members should work remotely if possible.

Administrative Continuity

Health and Wellness

  • While the Hyde Park campus will remain open for Spring Quarter, the University is putting additional measures in place to protect the campus community’s health and well-being, including advising staff members to work remotely if possible. Anyone who feels ill should not report to work. The following information and resources can support you and your family and colleagues’ well-being during this time.
  • Faculty and Staff Assistance Program
  • Telemedicine
    • Telemedicine options, which include live interactive telephone communication or digital video consultations and can help limit potential exposure in physician offices, are available through UChicago benefit plans.
  • Additional health and wellness information for staff
  • Additional benefits information related to COVID-19

Pay and Time Off

  • Time Off
    • During the pandemic, staff members – both benefits and non-benefits eligible staff employees, including temporary and seasonal staff employees and those who are part of collective bargaining agreements – are eligible for up to 6 weeks, based upon regularly scheduled hours, of additional paid time off that can be used for all reasons related to COVID-19 during the Spring Quarter, including the inability to work remotely, personal illness, and the need to quarantine or provide family care.
    • If a staff member uses all 6 weeks and requires additional time off, the employee can use their sick, vacation time, or personal holidays. If the staff employee exhausts this time, the University will advance an additional 14 days of sick time. HR will provide instructions or recording this time in Workday.
    • As always, staff members should notify their managers if they require time off.
  • Paycheck Continuity
    • If you are paid through direct deposit: You will receive pay without disruption and do not need to take further steps.
    • If you currently receive paper paychecks: Payroll operations will be managed remotely during this time, making distributing physical paychecks across campus unrealistic. To make sure you continue to receive your pay on time, staff members are encouraged to enroll in direct deposit if they haven’t already. If you elect not to enroll in direct deposit, we will send your check to your home via USPS.

Facilities Information

    • Almost all buildings on campus now require a University of Chicago ID card for entry. Please be sure to keep your ID card with you at all times.
    • Dining: UChicago has ceased dine-in service for all on-campus dining. Baker Dining Commons and the Maroon Market will offer take-out options.
    • Libraries: All campus libraries are closed until at least April 30. The Library has extended due dates and will continue to offer online services to the UChicago community.
    • Recreational Facilities: Ratner Athletic Center and Henry Crown Field house are closed at least through April 30. If Ratner is re-opened in the Spring Quarter, Summer Interim Hours will be used, and Henry Crown will remain closed.

FAQs

  • These FAQs for staff provide guidance for working remotely, health and wellness information, leave policy information, and more, and will be updated as more information becomes available.